Privacy Policy

This Privacy Policy describes how Safety Canvas Consulting collects, uses, and protects your personal information when you use our website https://www.safetycanvasconsulting.co.uk or contact us by email, phone, or form submission. 

We are committed to protecting your privacy and handling your data in a transparent and lawful manner.

Who We Are

  • Safety Canvas Consulting 
  • Email: enquiries@safetycanvasconsulting.co.uk 
  • Phone: 07983 813 272 
  • Registered in Scotland 
  • We act as the data controller for personal information collected via this website.

Information We Collect

We may collect and process the following types of information:

a) Information You Provide

  • Name, email address, and phone number (when submitting a contact form). 
  • Any details included in your enquiry message. 
  • Business name or job title if provided voluntarily.

    • b) Information Collected Automatically

  • IP address, browser type, and device information. 
  • Pages visited, time spent on site, and referring URLs (via analytics tools such as Google Analytics). 
  • Cookies (see our Cookie Policy for details).

    • We do not collect sensitive personal data unless explicitly required for contractual or legal purposes and only with your consent.

    How We Use Your Information

    We use your personal information to:

    • Respond to your enquiries or requests. 
    • Provide and manage our consultancy services. 
    • Improve website functionality and user experience. 
    • Maintain legal and regulatory compliance. 
    • Send updates or marketing (only if you have opted in).

    Lawful Basis for Processing

    We process personal data under the following lawful bases:

    • Contract: To perform our obligations or respond to enquiries prior to entering a contract. 
    • Legitimate Interest: To improve our services and maintain site security. 
    • Consent: For optional marketing communications. 
    • Legal Obligation: To comply with laws or regulatory requirements.

    Data Retention

    We keep your information only as long as necessary for the purposes outlined above, usually no longer than 3 years after your last interaction, unless required by law or ongoing contractual obligations.

    Sharing Your Information

    We do not sell or rent your data.

    We may share information with:

    • Service providers (e.g., web hosting, analytics, or email systems) under confidentiality agreements. 
    • Legal or regulatory authorities where required by law. 
    • All third-party processors are vetted for GDPR compliance.

    International Data Transfers

    We primarily store and process data within the UK and EEA.

    If data is transferred outside these regions (e.g., through a third-party email or analytics provider), it will be protected by appropriate safeguards such as UK adequacy decisions or Standard Contractual Clauses (SCCs).

    Your Data Protection Rights

    You have the right to:

    • Access a copy of your personal data. 
    • Request correction or deletion. 
    • Withdraw consent (where applicable). 
    • Object to processing or request restriction. 
    • Lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk. 

    Requests should be made by email to enquiries@safetycanvasconsulting.co.uk.

    Data Security

    We take reasonable technical and organisational measures to protect your personal data against loss, misuse, or unauthorised access.

    Our website uses HTTPS encryption and secure email servers hosted in the UK/EU.

    Third-Party Links

    Our website may contain links to other websites. We are not responsible for the content or privacy practices of those sites.

    Please review their policies before providing personal data.

    Updates to This Policy

    We may update this Privacy Policy from time to time. Any changes will be published on this page with a revised “last updated” date.

    Last Update: 11th November 2025 

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